Microsoft Groups and Microsoft Teams are apps that are both included in the Office 365 bundle. While both apps have a few similarities and differences, this quick 60 second briefing will analyse the two apps.
As explained in a previous ’60 Second Briefing’, Teams is a chat based, communication tool used within business to improve collaboration. Teams centralises communications into one place, and allows external apps to be integrated and connected to keep topics relevant and appropriate for the team. Content within Teams can be searched for and filtered across channels which can be useful, in particular, for larger businesses and organisations.
In contrast to Microsoft Teams, we have Microsoft Groups which is an Outlook based ‘local hub’ for groups of people to collaborate and communicate, that do not necessarily share the same goal. Shared collections of resources, such as a shared inbox, calendar or document file, can then be set up that enables work to be done faster. It could be said that this is a perfect tool for a department – it is given a shared mailbox and a shared calendar, space for collaboration, etc, where other employees can be invited.
In conclusion, Groups can be used to enable collaboration between a group of people that do not share common goals, and Teams can be used to enable collaboration between a group of people with shared goals – due to the features outlined above. While both tools share many similarities, the two services must be seen as collaborators rather than one being better than the other. Groups give you your Outlook email, shared calendar, etc. and Teams allows you to utilise them efficiently in one place. Teams achieves the functionality that Groups provides.