5 Steps to Help your Staff Work from Home (Targeted at IT Professionals)

work-from-home

In the current environment, more businesses are looking at viable solutions to continue ‘business as usual’, while ensuring their workers are safe, comfortable, and able to do their work from remote locations. 

This isn’t only about possible health risks, but also about moving with the times and creating a digital workspace that is accessible, secure and easy to use. 

This can be easily achieved by using online tools and applications that can provide an ‘office-like’ environment through video calls and instant messaging, secure storage of information, and access from anywhere there is WiFi or data. 

Here are a few steps to help you get the ball rolling, however if you would like to read a more in depth guide, please click the button at the bottom of this blog post.

Step 1

Move important files from your file server into a shared area – SharePoint is the ideal place for this, but if you’re not familiar with this, use a OneDrive account or Microsoft Teams, or even GoogleDrive if your more familiar with this.

Try to identify folders that will be regularly used, and encourage people to tidy up their areas and personal files.

Microsoft Migration Tool is free and a good tool to do a ‘lift and shift’ operation.

It will be much better to do this centrally in a controlled manner and put clear guidelines out to staff, or you may have a lot to unpick when things normalise again.

Step 2

Set up broad-based permissions at library level – don’t try to implement fine-grained permissions – just give put simple, high level controls in place. They are easier to maintain and will discourage people from bypassing the rules.

Step 3

Get people onboarded with Microsoft Teams. This will allow people to chat (text, audio and video) as well as giving them a place to store shared documents and discussions. Think through the Teams and Channels that you need, and put some controls in around who can set up new teams/channels to prevent sprawl.

Microsoft are giving free access to this for the duration of the current health situation.

Check out these resources….

Step 4

Do a home-working audit – find out how many people have good home working environments, access to a PC, good broadband, headset for calls etc. Get a budget for purchasing additional equipment that people might need.

Step 5

Train and trial – give people access to basic training, and ask departments to trial home working so that you can give people confidence in this, while driving out any issues.

It will be much better to do this centrally in a controlled manner and put clear guidelines out to staff, or you may have a lot to unpick when things normalise again.

These are very simple point to get started, however if you would like to see the more in-depth version, please click the button below to view.

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