Microsoft 365 Updates: February 2021
AMT’s Monthly Microsoft 365 Updates keep you up to date with new features and important announcements from Microsoft. Microsoft 365 has a continuous roll-out of changes. We filter out the announcements that we think will be most relevant to our customers and send them out in an easily digestible form. Here are the Microsoft 365 February updates.
If you would like to receive these updates in newsletter form, once a month and straight to your email, please click subscribe below.
SharePoint to support Lightbox for images
A lightbox popup is a window overlay that appears on top of a webpage. With this update, when SharePoint users click or tap on an image, they will be able to see a larger version of the image in the lightbox. When the lightbox is engaged, the remainder of the page is inactivated and dimmed. Users tap or click to disengage the lightbox and return the page to its normal functionality.
Introducing a SharePoint App bar that features global navigation
Users access the SharePoint app bar from the upper left-hand side of the browser on the SharePoint start page and throughout modern SharePoint sites. The SharePoint app bar improves global wayfinding and dynamically displays personalised content for sites, news, and files.
The app bar features customisable global navigation that leads to important intranet resources. Personalised content, news and files, is driven by Microsoft Graph and cannot be customised.
Introducing a registration page for Microsoft Teams Meetings
By default, this new meeting registration function will be available to all tenant users.
When a meeting organiser uses the custom registration option, those who are invited receive an email with the registration link. Recurring and channel meetings do not currently support registration functionality.
- By default the registration page will be accessible only to those from the same tenant.
- Meeting organisers who want to schedule a public webinar which allows anyone to register will need to contact an admin. This waiver is specific to the meeting organiser, not the meeting. In other words, once meeting organizers can use the registration page for a public meeting, they will have this permission until it is revoked.
The meeting organiser can set up a registration page from the Meeting scheduling form. The organiser will then customise and save the registration page in a pop up window.
The organiser can monitor registration activity via the registration report download that is provided on the Meetings ‘Details’ tab pre, during and post meeting.
Microsoft Teams: Share to Teams from Outlook
Share to Teams from Outlook enables users to share an email conversation from Outlook, including attachments, to any chat or channel in any Teams client.
When a user is sharing an email from the Outlook desktop client or Outlook on the web, Share to Teams in Outlook will either launch a window in the Teams desktop client if it is installed or open a window within Outlook. Within Teams, recipients will see a preview of the email message which they can open to view the full contents by clicking on the preview.
The Share to Teams experience that opens in a Teams desktop app window will be available for Outlook in the Monthly Channel in March.
- Share to Teams from Outlook creates a copy of the email and any attachments. Copies are stored in the “Email Messages” sub-folder within SharePoint for channels. Copies are stored in the sender’s OneDrive for chats.
- Share to Teams does not support Individual Rights Managed (IRM) and Do Not Forward (DNF) emails.
Introducing an enhanced Teams calling experience
When your users update the Teams desktop app, they will see the new calling experience. A streamlined view shows contacts, voicemail, and calling history at once, making it easier to initiate or return a call with a single click.
Additional enhancements that are coming to Teams Calling:
- CarPlay support for Teams Calling
- Teams Admins can take advantage of the Teams and OneDrive or SharePoint integration and make OneDrive or SharePoint the default calls recording storage location, in lieu of Stream.
- Teams will identify potential spam calls and digitally attest to outgoing calls to prevent them from being rejected by external recipients.
Allowing anonymous presenters in Teams Live Events
Your meeting organisers will now be able to schedule an anonymous presenter for a Teams live event when using the Teams desktop app.
Meeting organisers will indicate when scheduling the live event that they expect an anonymous presenter. This must be managed when scheduling the meeting.
The anonymous presenter must also use the Teams desktop app.
Teams meetings to support ‘view-only’ attendees
Currently, Teams meetings are limited to 300 users. If someone tries to join a meeting after it reaches capacity, they are unable to do so. With this update, meeting organisers who are assigned an appropriate license will be able to host a Teams meeting that has overflow capacity.
- Up to 20,000 view-only attendees may join a meeting from late February through the end of June
- Up to 10,000 view-only attendees may join a meeting after July 1, 2021
Similar to Teams Live Events limit increases, during this peak remote work time, Microsoft have temporarily increased attendee limits.
Meeting organisers will not see view-only participants in attendee counts or reports; this feature does not support the e-discovery of data. Organisers cannot remove view-only attendees from a meeting.
When a meeting organizer enables this overflow feature:
- After a meeting reaches capacity (300 users), people will be able to join as view-only attendees, with the maximum number limited by the phase
- View-only attendees will not impact the normal interaction available for regular attendees (those who joined before the meeting reached capacity).
- Once the view-only attendee limit is reached, no additional view-only attendees will be able to join.
View-only attendees do not need a special SKU to join the meeting in a view-only capacity. However, they do need permission to bypass the Lobby based on set Lobby Policies or Options.
- View-only attendees will follow all lobby and security policy mechanisms.
- View-only attendees will have limited access to meeting features. For example, view-only attendees will be able to listen to all audio and view a screen or window shared during the meeting. However, they will be unable to share audio or video, and they will be unable to see chat or other applications that are shared during the meeting.
New file sharing experience with Microsoft Teams
With this update, when users share a file from within Teams (desktop/web), they will have the option to create sharing links that provide access to:
- people with existing access
- people within your organization
- specific people, including those in a 1:1 chat, group chat, or channels.
Before users share a file in a chat and channels, they will be notified if recipients don’t have permission to view the file. The user can change permissions before they share the file (if they have permission to do so).
Dark Mode on OneDrive for Web
Dark mode is intended to reduce eye strain. Users will be able to enable and disable dark mode for OneDrive for web under Settings (the gear icon) in the Microsoft 365 OneDrive suite header.
Reactions and new notifications experience
Users will be able to react to email messages with like, love, laughter, celebration, surprise, and sadness. Upon applying a reaction to an email message, the reaction will be visible in the reading pane for users with an Office 365 for work or school account within the same tenant on supported Outlook apps. When someone reacts to their message, users will see an indication on the existing bell icon in Outlook on the web.
Apply reactions in Outlook on the web.
Email message detailing which sent messages received a reaction.
Reactions appear in Outlook for iOS.
Outlook for Windows, Outlook for Mac, Mail for Windows 10, older versions of Outlook for iOS or Android, and non-Microsoft email clients, as well as Exchange Server with hybrid modern authentication are not supported in this initial release. Users with these apps and services will not be able to apply or see reactions, but they will receive one email per day alerting them of reactions applied to their sent emails.
Reactions applied to emails from outside your tenant are not supported in this release. Users on a different tenant will not see reactions applied to their emails, nor will they receive an email alerting them of reactions applied to their sent emails. This is expected to be improved upon in a future release.
Dictation in Word and Outlook just got better
The new dictation toolbar makes it easier for users to create, edit content with their voice and change settings like Auto punctuation, Profanity filter and Spoken language.
Enable dictation by clicking Dictate in the toolbar.
After clicking Dictate and Allowing microphone access dictation is enabled and begins listening.
To turn on Auto punctuation, Profanity filter, Spoken language, click Dictation Settings on the toolbar.
Outlook on the web: Update in how users can access Mail, Calendar, People and To-Do
Users will access Mail, Calendar, Contacts, To Do, and other Outlook experiences along the left side of the folder pane. Users can also launch Word, Excel, PowerPoint, and OneNote on the web, Yammer, and other Microsoft 365 applications directly from the app bar.