Microsoft 365 Updates: July 2021
AMT’s Monthly Microsoft 365 Updates keep you up to date with new features and important announcements from Microsoft. Microsoft 365 has a continuous roll-out of changes. We filter out the announcements that we think will be most relevant to our customers and send them out in an easily digestible form. Here are the Microsoft 365 July updates.
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SharePoint Collapsible Sections
This new feature will allow users to create rich, information-dense SharePoint pages. As part of this release, Microsoft will enable the page author to configure sections within the SharePoint page to be able to expand, collapse and set the default page-load state for the section.
Reminder: Retirement of Site Mailboxes in SharePoint Online in April 2021
As originally announced in October ’20 and January ’21, Microsoft retired site mailboxes in SharePoint Online beginning in April 2021. They finalised the retirement of site mailboxes on July 15, 2021. Instead they recommend the utilisation of Microsoft 365 Groups, which is where they will continue to invest.
Introducing the modernised SharePoint Store in SharePoint Online
There is no change to the current entry points or permissions model for the SharePoint Store. For more information, see Use third-party add-ins and solutionsand Get an app from the SharePoint Store. Additionally, there is no change to how you set whether users can acquire apps from the SharePoint Store. For more information, see Configure settings for the SharePoint Store.
SharePoint News Boost
You can now boost important news posts on organisational news sites, to all employees & ensure higher readership.
Boost news in Command bar
Boost article example
Content type sync enhancements and site gallery
Creating & managing site content types
- The experience to create & manage site content types has been updated to match the modern experience available in the admin centre, to make navigating, organising & managing content types better. This experience will be available by selecting “Site content types” under “Web Designer Galleries” in Site settings.
Content type publishing & sync to sites
- Content type publishing will now sync to sites “on-demand”. When a content type is published in the content type gallery in the SharePoint admin centre, it becomes visible immediately for addition to lists or libraries through the modern experiences to add content types.
- Only upon addition to a list or library does the content type get synced to the site. This makes published content types available quicker to libraries and lists where they’re needed and reduces the copying of newly published content types to sites where they are not desired.
- In the initial rollout ending in September, both the current and the new sync mechanisms would operate in parallel, to ensure a smooth transition.
- When the existing sync mechanism is phased out starting in September, newly published content types will be visible for addition to lists and libraries only via the modern experience.
- If a published content type is not used in any list or library in the site, the site will not receive republished updates until the content type is used again.
Programmatic addition of published content types
- There is now a quicker way to add published content types to a document library or list. The new Add-PnpContentTypesFromContentTypeHub cmdlet allows for direct reference of content types in the content type hub, so there is no need to wait for the content type to be synced to the site.
- Beginning in September, any scripts that add a published content type in a site for the first time need to use this method.
- Any solutions that are in need of a published content type to get copied to all sites will not work after September.
Image Tags in SharePoint
Currently, when images are uploaded to SharePoint, a column named Tags is automatically created and includes descriptive labels to help with search. With the new update, we will migrate tags from the previous text-based and read only Tagscolumn and implement a new editable Image Tags column. End-users will be able to manually add or remove tags from this column. The tags will also appear in the details pane.
Microsoft Teams: Require app protection policy conditional access grant
This release of app protection policy based Conditional Access in Microsoft Teams will help protect your organisational data on devices your employees use by ensuring that only users with Intune app protection policy can access Microsoft 365 services from Teams.
Music Mode for Teams
This update provides the option for the user to transmit high fidelity music. Teams will automatically adjust the audio bit rate based on the available bandwidth, going down to 48 kbps while still delivering good music quality. Microsoft also provide users with the option to turn off components such as echo cancellation, noise suppression, and gain control if needed.
- In music mode, Microsoft support up to 32 kHz sampling rate mono audio at 128 kbps and optimise internal audio processing settings for reproducing music with high fidelity.
- To benefit from this improved fidelity, professional microphones and headphones or high-quality external loudspeakers are ideal (no Bluetooth headsets).
- Built-in microphones and speakers on laptops such as the Surface Book will also deliver a good sound experience.
To enable this feature, please go to Teams Settings > Device Settings and turn on high fidelity music mode. You can choose to turn off echo cancellation when using high quality, closed back headphones. If you use a professional microphone which includes external gain adjustment, you can disable the auto-adjust mic sensitivity setting.
- Please make these adjustments prior to starting the meeting. The feature cannot be turned on from within the meeting if the above-mentioned adjustments have not been made prior to the meeting.
- Once in the meeting, turn on the high-fidelity audio icon. The icon is located at the top of the Ubar.
- Please toggle the Ubar music mode icon to off once you have completed your music session.
New Microsoft Teams recommendations in Microsoft Secure Score
Microsoft Teams customers will see the below five new improvement actions in Secure Score.
- Restrict dial-in users from bypassing a meeting lobby.
- Limit external participants from having control in a Teams meeting.
- Restrict anonymous users from starting Teams meetings.
- Require lobbies to be set up for Teams meetings.
- Configure which users are allowed to be present in Teams meetings.
Meeting Join Custom Branding
This update gives users who join your meetings a branded experience distinctive to your tenant. The feature is part of the Advanced Communications license, meaning the logo will appear only if the meeting organiser has the license. The feature has been implemented as a meetings policy to give tenant admins choice and the flexibility to apply the logo to certain members or globally.
- Multiple logos can be upload at once, allowing you to assign different logos to different people or groups if that’s helpful for your tenant.
- You will have an option to preview how the logo looks before uploading.
Manage customisation policies
Custom lobby meeting customization
Custom lobby preview
Microsoft Teams: Present from PowerPoint to Teams with Microsoft 365 Apps for Business license
The users in your organisation will now be able to use the “Present in Teams” button in PowerPoint to present the deck directly to the current Teams meeting.
Users can click the Present in Teams button in PowerPoint for Windows or for Mac to present their slides into an ongoing Teams meeting in the PowerPoint Live mode.
There are two entry points users can choose from, one in the top right corner and the other under the Slide Show tab.
- Have the latest Teams desktop app installed.
- Have the latest PowerPoint for Windows or for Mac installed
- Store the presentation on OneDrive for Business or SharePoint.
- Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows or for Mac.
(Updated) Admin notifications for Custom app submissions
To automate and simplify the approval process for custom apps this feature update will enable admins to receive a notification in a dedicated Teams channel when a developer submits a custom app for IT admin approval.
Pin a chat message
Any member of a chat will be able to pin/unpin any specific chat message to the top of the chat header, for all members to see. Users can click on the pinned message to go to the original message in the chat thread. Currently, only a single message can be pinned at a time.
New Side-by-side and Reporter Presenter modes with desktop and window sharing
Currently, when using a Teams desktop app, presenters can connect to the Teams meetings and use Standout presenter mode when sharing screen.
This release will provide the presenter with two new options while screen sharing in the Teams Desktop app:
- When a presenter selects Side-by-side mode, participants will see the presenter’s video feed and content overlaid on a background image.
2. Reporter mode:
- In Reporter mode, participants will see the presenter’s video feed superimposed over the background image while having the content over their shoulder, placed diagonally.
- Can customise the background image before starting the presentation
- Can easily enable or disable the video feed during the presentation from the sharing bar
Quick Create – Easily Create Power BI Reports from Lists
List users will see a new menu option in Integrate > Power BI > Visualise this list, which allows users to create a new Power BI report using that list. With just one click, you’ll be able to autogenerate a basic report and customise the list columns that are shown in the report. To take further advantage of Power BI’s advanced data visualisation capabilities, just go into Edit mode. Once a report is saved and published, it will appear in the same submenu under Integrate > Power BI.
- Users with a Microsoft 365 E5 license or Power BI Pro license will have access to the full report authoring and viewing experience.
- Users without either of the above licenses will be prompted by Power BI to sign up for a 60-day free trial of Power BI Pro when they attempt to save a new report or edit or view an existing report. To turn off self-service sign-up so that the option for a trial is not exposed to List users, click here.
- Users with a Power BI free license may only visualise their list data, but cannot publish nor view reports
Migrating admin experiences to the Power Platform admin centre
As part of Microsoft’s effort to improve the overall experience for admin operations, they are migrating all admin operations from the Dynamics 365 CE admin centre to the Power Platform admin centre beginning in August.
Today, on the Power Platform admin center you can already manage and configure your Dynamics 365 instances, manage capacity, monitor usage and perform other admin operations, as well as submit and monitor support tickets submitted to Microsoft.
Feature Update: Modern comments in Word (Mac)
When this has rolled out to your users, they will see the modern comments experience, which allows them to @mention and post comments without worrying that co-authors will see their comments before they are complete.
Modern comments provides a consistent commenting experience across Word, Excel and PowerPoint. Users will be able to respond to comments directly from an email notification. The new design provides a focused view of comments as well as an optional all comments view via the Comments pane. With the new post model, Ctrl+Enter is a keyboard shortcut for posting comments.
The new experience shows comments to the right of the page by default. This default focused view hides all resolved comments so you can focus on active comments. The Comments button in the upper right corner of your Word window lets you switch to the Comments pane. This shows all comments in the document including resolved comments.