Microsoft Flow – link up services

Microsoft Flow services
Wouldn’t it be nice to quickly create a rule that said, “If an email attachment comes in from my client, save it to my SharePoint library and send me a notification on my phone”. Microsoft have quietly added a service into Office 365 called Flow that lets you do this and much more. And it’s pretty straightforward to use. There are hundreds of templates that have been uploaded by Microsoft the Office 365 community that you can download and use to quickly create new Flows. For example:
  • Copy new files in Dropbox to a specific folder in OneDrive;
  • Get a push notification when you receive an email from your boss;
  • Email yourself new tweets about a certain keyword;
  • When a member is added to a MailChimp list, copy it to a SharePoint list;
  • Track Outlook emails in an Excel Spreadsheet
Watch this video for a quick overview:
Microsoft Flow services
There have been tools available for a while, such as IFTTT (If This Then That) and Zapier, that connect together lots of cloud based services. Microsoft have now created their own system based on the Microsoft Graph, fully integrated with Office 365 apps such as CRM, Outlook, Onedrive and SharePoint. Although it is easy to use (a bit of trial and error can be needed!) the rules that you create can be complex. For example, Email actions can be triggered based on particular senders, subject line content and whether it has attachments. The interface to do all of this is intuitive and friendly also. Flow is a part of Microsoft’s push to really join together people’s work. Because most of what people do in Office is now stored on the cloud, the opportunity to create some really clever tools is giving companies the chance to work in ways that previously were simply not practical. Flow services

Some of the services that are connected

  Flow template

Templates can be used to get started quickly

  Flow options box

Options for kicking off an activity when an email arrives