Office 365 Admin Update – April 2017

Introducing Office 365 Planner

AMT’s Monthly Office 365 Updates keep you up to date with new features and important announcements from Microsoft. Office 365 has a continuous roll-out of changes. We filter out the announcements that we think will be most relevant to our customers, and send them out in an easily digestible form.

Reminder: Microsoft is removing support for Windows Azure Active Directory Synchronization for Office 365 from April 13th 2017.

Flow integration with SharePoint Lists and Libraries

Flow is an integrated tool that can be used to build zero-code workflows between your cloud tools. Using Flow, you can create business processes that move data between SharePoint, SalesForce, Dynamics 365, Email, Twitter, Basecamp, MailChimp and  over a hundred other online Apps.

To make integration with SharePoint easier, Flow will shortly be available from the menu in modern lists and libraries, and will also be able to be launched interactively for a single document or list item.

Flow Library Integration

Intune being migrated to Intune on Azure Admin Experience

Microsoft Intune lets you  remotely manage mobile devices, applications and PCs within your organisation from the cloud. You can provide your users access to corporate applications, data and resources on almost any device, while keeping your organisation’s data secure.

Intune is currently moving to a new Azure Portal. If you are using Intune, you need to watch for announcement in your Office 365 Message Centre. Microsoft Engineers will be using this to inform you of any action that you need to take to allow this migration to happen.

Move your Office 365 data to the UK

Microsoft’s UK Data Centres are now online. If you need your Office 365 data to be moved to the UK, for example if your organisation has a requirement for your customer data to be stored in the UK, you have until 15th September 2017 to request that Microsoft do this. They have committed to complete such data moves by 15th September 2019.

Office 365 Groups ‘Invite to Join’

Office 365 Groups are a great way for your teams to collaborate.

A new feature is being introduced for members of a group to create an invite link and share it with others. People who click this link will join a public group immediately, and will join private groups on approval from the group owners.

Office 365 groups invite

To see the difference between Microsoft Teams, Office 365 Groups and Yammer, watch our webinar here.

New Office 365 Profile Experience

As you use Office 365, the Microsoft Graph gathers information about what you do and who you interact with. This data is used to make searches and interactions highly personalised to you and your team.

New features are being added to the Office 365 Profile pages to make use of the Microsoft Graph. The Organisation view will not only show a person’s position within the organisation structure, but will show people relevant to that person based on their working habits. You will also be able to quickly find files that are relevant to both of you, such as documents that have been shared or co-authored.

The profile page will be available by hovering over a person’s name anywhere in Office 365. Clicking the name will give you an ‘extended flex pane’ with full information, without navigating away from the page you are on.

Office 365 new profile experience


Skype for Business Online Voicemail Transcription

A great new feature – when you receive an email with a Skype Voicemail attached, you will now get a transcript of the message in the email body. This new feature was rolled out on 31st March.

New Office 365 Groups Recycle Bin

Deleted Office 365 Groups were previously unrecoverable. As of 28th March, deleted groups will be held in a recycle bin for 30 days. To restore a deleted group and all of its data, you will need to use a new PowerShell cmdlet.

Contact us if you need help doing this.

Manage Permissions Changes in OneDrive for Business and SharePoint Online

The Manage Permissions Panel in OneDrive for Business and SharePoint Online has been updated to make it easier to understand who has access to content.

Click here for more information on how to manage user permissions in the “new experience”.

Microsoft Planner – assign to multiple users

Microsoft Planner is an Office 365 app that is used to quickly produce project plans and task lists.

Previously, tasks could only be assigned to one user. With this update, tasks can now be assigned to multiple team members.

Manage up to 30,000 projects concurrently in Project Online

The limit of how many projects you can create in a single Project Web App (PWA) site has been increased from 5,000 to 30,000.

With Project Online, you can create projects across your organisation and then roll them up into a single Gantt chart or cost report.

Click here for more information about this change, or give us a call to discuss your project management requirements.

And remember …. Focused Inbox

This replacement for Clutter is now rolling out… See January’s bulletin.

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