Office 365 Roundup – 8th August 2016

Modern SharePoint
Some key improvements are being made to the user interface in SharePoint, with Document Libraries and Site Contents having had a make-over, and Lists soon to follow. Microsoft has given administrators the ability to turn this new look and feel off while users are prepared for the change. As with any system, change needs to be carefully handled, especially if Office 365 and SharePoint is relatively new to your organisation. Read below for more… There are also ongoing improvements happening to the Office 365 Administration Centre, particularly around Security and Compliance. Administration – High Priority !! Sandbox Code Based Solutions being removed !! If you have any functionality that is using .net code on your site, this will stop working after 31st August 2016. The AMT Hub Intranet will not be affected by this. This affects:
  • InfoPath forms containing code
  • Custom Web Parts
  • User controls used in Visual Web Parts
  • Event Receivers
  • Feature Receivers
  • Custom workflow actions
See this Microsoft article for information on how to convert these to compliant code. It is possible to negotiate a three month extension to this deadline in certain circumstances. SharePoint Site Contents Modern UI Change  The new Site Contents page was recently updated to a new design. It contains the same information as previously, but also gives users statistics on how many time the site has been visited and what content is being used, as well as tips on using SharePoint. Some users have given feedback that they need to manage this changeover to avoid confusion. Microsoft has included this in the same switch that is used in the admin portal for controlling the display of lists and libraries, so if you select ‘Classic View’ for these, the Site Contents page will revert back also. Read more… Modern Document Libraries and Publishing Features Sites with the Publishing Feature activated have so far not had the new Document Library user experience activated. This is now catching up, and soon libraries on these sites will have the new interface unless this has been turned off by administrators. We would advise carefully managing this switch-over so that users are not inconvenienced. Modern document libraries Modern SharePoint Lists Following the roll-out of the new User Interface for Document Libraries, SharePoint Lists have had the same make-over. First Release Users will begin to see this in SharePoint over the coming weeks. This feature can be turned off in the SharePoint section of the Office 365 Admin Center. We would advise turning this off until you have prepared communications to your users about the new user interface. Copy Files from OneDrive to SharePoint The integration between OneDrive and SharePoint continues to improve, with the long awaited ability to copy files and folders from OneDrive for Business to SharePoint and Office 365 Groups being rolled out to First Release customers during August. This will be followed by a global roll-out a few weeks later. As functionality improves in OneDrive for Business, Office 365 Groups and SharePoint, it is important that your users understand the difference between these and how they should each be used for best effect. Content Type New Button Order If you use content types within SharePoint and had changed the order of these when the ‘New’ button was clicked, your users will not have seen the new style ‘modern experience’ Document Libraries. This has been addressed and the change is rolling out. This means that some of your users may now be seeing the new-look document libraries for the first time. Click here to find out how to change the order of Content Types. Administration Security and Compliance Centre Mobile Management is moving to the Security & Compliance Centre Microsoft have compiled a library of documents to help companies understand the security, privacy and compliance controls that are in place within Office 365. These cover a variety of topics, and can be used to understand how Microsoft protects your data. Topics include:
  • Microsoft security practices for customer data that is stored in Office 365.
  • Independent third-party audit reports of Office 365.
  • Implementation and testing details for security, privacy, and compliance controls that Office 365 uses to protect your data.
You can also find out how Office 365 can help customers comply with standards, laws, and regulations across industries, such as the:
  • International Organization for Standardization (ISO) 27001 and 27018
  • Health Insurance Portability and Accountability Act of 1996 (HIPAA)
  • Federal Risk and Authorization Management Program (FedRAMP)
Read more… Mobile Management is moving Within Office 365, administrators have the ability to manage and secure mobile devices such as smartphones and tablets. You can use Mobile Device Management (MDM) to set device security policies and access rules, and to wipe mobile devices if they’re lost or stolen. The MDM page has now been moved to the Security and Compliance Centre within Office 365 Admin, so all of the security management tools are now in one place. Read more… Office 365 Admin App Upgrade rolled out The Windows Phone 8.1 App has been upgraded to the “Universal App” which provides a consistent experience across all devices.  Users should download the latest version.