Office 365 Update – September 2016
One of the best things about working with Office 365 is that new features and tools are released in small, manageable updates. Rather than having to wait for years with no changes, you get regular bite-sized offerings. Over the last month, we’ve seen Visio being added to the Office 365 family, a new Video portal being released for non-Office 365 users, and some nice new features for Outlook and Outlook Online that make it easier to manage your inbox. Browse through the list of updates and see if you can find some new toys to make your life easier…
Office 365 Updates
Visio Online being added to Office 365An online previewer for Visio is being rolled out to First Release customers. Users will now be easily able to look at processes, floor plans, flow charts and more without having to install any software.
Clutter gets even betterAs described in August, Outlook Clutter is being replaced with an improved service called ‘focused inbox’. Rather than moving ‘clutter’ emails into a different folder, they will be tagged. Users will be able to quickly view ‘focussed’ and ‘other’ emails using tabs, and will have more control over what emails a stored in each. This is one of several improvements that have been recently made to Outlook. Click here to read about @mentions.
Contacts being updated in Office 365The People menu item (or Contacts as we know it!) has had a facelift. When you click this, you will now get a much richer experience where you will get access to much more than a person’s contact details. Intelligent organisation of your contacts, as well as an information pane that shows the person’s colleagues, emails that you’ve exchanged, recent events and relevant documents, make this feature a much more powerful tool.
Office 365 VideoMicrosoft Stream is a new video sharing service for business. Office 365 Video has been available for some time now, but Microsoft Stream will enable non-Office 365 organisations to sign up for a fully featured video service. This will give the ability to upload videos and then organise them by using channels, keywords, hashtags and coworker names. Stream will even create a transcript of the audio and save this for searching. Eventually, Office 365 Video and Microsoft Stream will merge into one service. There is no pricing information yet available, but you can sign up to a free preview here.
Skype for Business gets Screen Sharing ImprovementsThe way that screen-shares are delivered in Skype for Business is being overhauled. The new Video-based Screen Sharing (VbSS) services will make screen sharing faster, more reliable and more in sync. You will not see any changes in how you use this – just a great improvement in quality!
SharePoint and OneDrive for Business Updates
SharePoint Modern ListsYou may well have seen the new ‘Modern Document Libraries’ experience. This update is now being applied to lists so these, too, will get a new look and feel. As with libraries, administrators can control whether this is rolled out and manage this per tenancy, site or list. Click here for more information.
Changes to SharingCurrently in OneDrive for Business and SharePoint, when you select a document and click ‘Get a Link’, an anonymous read-only link is generated. The option for administrators to change this is currently being rolled out. Options will be:
- Direct – only people who already have permission
- Internal – only people within the organisation
- Anonymous Access – anyone with the link