AMT’s Monthly Office 365 Updates keep you up to date with new features and important announcements from Microsoft. Office 365 has a continuous roll-out of changes. We filter out the announcements that we think will be most relevant to our customers and send them out in an easily digestible form. Here are the Office 365 August updates.
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Microsoft are making some changes to the Office 365 group creation process
Once this change is in effect, you will no longer have the option to change the welcome email language when creating groups. Additionally, options to send copies of group conversations and events to group members’ inboxes and to let people outside of the organisation email the group will only be adjustable after the group is created.
This update has started rolling out to Targeted Release customers and worldwide completion should be complete by the end of August.
Updated Feature: Users now have the ability to delete their FindTime data in Office 365
Microsoft have now given users the ability to delete their data in FindTime. FindTime helps users schedule meetings when they can’t see or share free/busy calendar information. This feature is already available if you have the FindTime add-in installed.
New Feature: Guided workflow for deleting users
As an IT admin, there are certain tasks and processes that happen almost daily. Microsoft used customer feedback to identify those common tasks and make them easier and faster to perform with repeatable results. Deleting a user when they leave an organisation is one of those common tasks. From the IT side, it can take multiple steps to offboard a user. From the business side, it can be easy to lose valuable data stored in the user’s documents and email.
Microsoft are combining the steps it takes to delete a user, retain their documents, and retain their email into a single workflow with in-context guidance. This guided workflow is now available to all Microsoft 365 organisations.
Updated Feature: Revised versioning settings in OneDrive for Business and in team sites in SharePoint Online
As Microsoft previously announced, they will be providing an option to opt out of the upcoming document library versioning setting update. The library versioning update will prevent your users from disabling versioning, therefore ensuring the availability of recoverable content. You can opt out using the SharePoint Online Management Shell cmdlet provided in the link below.
New Feature: The Microsoft 365 Public Roadmap
In mid-September the Office 365 Roadmap will become the Microsoft 365 Roadmap and will move to a new web location. In addition to retaining all the current information and functionality of the existing Office 365 Roadmap, the new site will include Microsoft 365 product features from windows 10, enterprise mobility and security, and azure.
Microsoft have put in redirects in place so that the deep links in any message centre posts will continue to function, and any bookmarks you have set to the roadmap will continue to work.
Click the link below to find out what you’ll be able to do with the new Microsoft 365 roadmap.
Sway for iOS access is moving to sway.office.com
From the 17th of December 2018 access to edit or create Sways on Sway for iOS app is moving to sway.office.com, where users can enjoy a richer experience and more feature support. Sway.office.com is available for your users to access, create and edit their sways today.
With sway.office.com, your users will be able to enjoy a number of additional features that were not supported on the Sway for iOS app such as Sway Analytics, where users can see a breakdown of the number of readers who glanced at a Sway, who gave it a quick read, and who sat down and gave it a deep read; they’ll be able to add content directly from OneDrive for Business and from websites to their Sways; and they’ll be able to utilise colour branding and logo support, among other features.
Starting in mid-September, 2018, Microsoft will be retiring older versions of the Sway iOS app. As a result, any older version of the application will need to be updated to the latest version, should your users wish to continue to use the app and wait to transition to sway.office.com. They will be prompted to update their app via an in-app notification, and after updating, they’ll still be able to continue using the Sway for iOS app until December 17, 2018.
On December 17, the Sway iOS app will be fully retired. As a result, after this date, users will need to use the online version of Sway to continue creating and editing their Sways. To utilise features only supported on sway.office.com, it is recommended that your users transition from their iOS app before the December deadline.
Updated Feature: OneDrive for Business Admin Centre setting is now honoured by Outlook Desktop
Previously, View and Edit default permissions in your OneDrive for Business admin centre were not honoured by Outlook Desktop. As a result of this update, those permissions are now honoured. In the past, Microsoft had provided a regkey for you to enable this setting for Outlook Desktop.
Due to this feature improvement, that provided regkey is no longer necessary. You can now set the default permission to “view” directly in your OneDrive for Business admin centre.
This update has begun rolling out to Targeted Release organisations, and full completion scheduled for the next few weeks.
Updated Feature: Shared with Me in OneDrive for Business mobile apps
Microsoft are improving the ‘Shared with Me’ experience in the OneDrive for Business mobile applications. In September, they will begin rolling out an improved Shared with me experience for OneDrive for Business mobile apps that incorporates the new functionality and metadata we introduced over the course of last year.
After this change takes place, users will be able to see and sort the items in their library by who shared with them as well as when items were shared with them. Worldwide rollout should be completed by the end of September.
Microsoft are streamlining settings in the Teams and Skype for Business Admin Centre
In March, we communicated that Microsoft were migrating settings to the new Microsoft Teams and Skype for Business admin centre. As they have migrated most of their existing settings to the new Teams and Skype for Business admin centre, they are removing the tenant level on/off toggle. They are also moving to align with license management practices across Microsoft 365.
They will begin removing the tenant level toggle used to disable Teams for users and guests starting August 30, 2018.
New Feature: Edit the email address of an Office 365 Group with a new cmdlet
This feature will let you update the email addresses (SMTP addresses) of an Office 365 Group that has already been created. Only you and users with administrator-level permissions will be able to use this function. It will be performed through an Exchange Online PowerShell cmdlet. After a change is made to an existing Group email address, the updated handle will automatically sync with Azure Active Directory.
Before this change took place, it was not possible to reclaim email addresses of Groups. Now, you can reclaim addresses as well as delete domains even when one or more Office 365 Groups have email addresses associated with a given domain.
When executed, the cmdlet Set-UnifiedGroup -EmailAddresses updates existing Email addresses of the group and syncs it to AAD.
Microsoft will begin gradually rolling this out to customers in North America over the next few weeks. Rollout completed worldwide by the end of September.
Microsoft are extending coverage of enhanced anti-spoofing protection to all Exchange Online organisations
Microsoft are extending enhanced anti-spoofing capabilities to all Exchange Online Protection (EOP) organisations. Previously, this feature was only available to E5 and Advanced Threat Protection (ATP) add-on organisations. Microsoft continue to add additional updates to improve this filter, including a new spoof intelligence insight that is rolling out to provide better visibility and review experience. However, if you have previously disabled enhanced anti-spoofing in your anti-phishing policy or via customer support, it will not impact you.
New Feature: You can now prevent forwarding of meeting invites in Outlook
Microsoft are rolling out a new feature update for meetings in Office 365. As a result of this feature, meeting organisers can control whether or not attendees can invite others to a meeting. This feature makes it possible for organisers to prevent forwarding of a meeting. Rollout completion – end of September. Click link below for more info.
Updated Feature: New header emphasis options are now available in SharePoint Online
You can now add rich colours to the site header in SharePoint Online. In order to provide more site branding flexibility, Microsoft are enabling you to modify the colour shade of your site headers. This header emphasis will be based on the currently applied site theme colour. It can either be a lighter, softer colour or a darker, stronger one. Also, the site owner always has the option to set the colour to grey or revert to the original. Please note that this option currently only applies to SharePoint Online themes and not custom ones.
By accessing the “change the look” settings panel, you can now make colour shade adjustments to site headers.
This will gradually roll out to Targeted Release organisations in late August, and worldwide completion by the end of September.
New Feature: SharePoint Online view formatting
SharePoint Online view formatting is a new Office 365 feature. Due to this change, you’ll be able to improve the display of views in SharePoint Online lists with formatting. The view formatting text describes the elements that are displayed and their display style. The data in the list doesn’t change. Anyone who can create and manage views in a list can access view formatting from the View options menu.
This will be rolled out gradually to targeted release organisations at the end of this month. Rollout completed worldwide by the end of September.
New Feature: Add a SharePoint Online page, news or list as a tab in Microsoft Teams
This new feature will allow you and your users to select SharePoint Online team site news articles, pages and lists from a simple dialog box. The box will show all available content from the connected SharePoint Online team site. Once you choose the desired SharePoint Online-based content, it will appear as a tab in Teams and will remain intact within SharePoint Online.
Microsoft will gradually roll this out to Targeted Release organisations in late August 2018. Rollout completed by the end of September 2018.
Updated Feature: SharePoint Online news and modern pages
SharePoint Online News updates: Besides the new carousel layout in the News web part, Microsoft are enabling you to reuse existing content in the SharePoint Online News distribution system. With News link you can share a link to items like existing news within your company, news from your public website, LinkedIn articles, and so on. The News link will automatically show an image, title, and description for the link when available. Each of these values can be edited by the author.
Modern page editing updates: Users who go to edit a modern page will be able to see if someone else is already editing that page. They’ll be able to see who that person is and how to contact them. Additionally, to prevent unintentional page lockouts, a user’s editing session will time out after 5 minutes if no changes have been made to the page content.
These updates will gradually roll out to Targeted Release organisations in early September and roll out completed worldwide by the end of November.
Updated Feature: Apply existing site designs to associated hub sites in SharePoint
In August 2018, Microsoft are rolling out an update to SharePoint Online hub sites. This update will allow site designs to be applied to associated sites.
Once a site gets associated to a hub site, it not only inherits the theme of the hub site, it can now be further configured using a site design. This provides a powerful management option to further configure any associated sites to enforce permissions and configure additional site components using site scripts. You can learn more about site designs and site scripts, here.
This is an optional hub site setting. The site design and associated site script will need to have already been published in your organisation. However, if you don’t wish to reuse this site design in self-service site creation, be sure to scope it to restrict visibility. You can learn more about site designs scoping here.
They’ll begin rolling these changes out to Targeted Release organisations before the end of August. Rollout completed worldwide by early October.