Office 365 Updates: February 2020

feb-updates

AMT’s Monthly Office 365 Updates keep you up to date with new features and important announcements from Microsoft. Office 365 has a continuous roll-out of changes. We filter out the announcements that we think will be most relevant to our customers and send them out in an easily digestible form. Here are the Office 365 February updates.

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Previous Updates – January 2020.

Teams

New Feature: Legal hold for Teams private channels 

Admins and relevant roles will now be able apply a legal hold on private channel messages in Microsoft Teams. 

Legal hold is a critical step to preserving all message copies and to prevent content tampering. It is vital for legal investigations. 

New Feature: Improving the sign in experience for Microsoft Teams 

You can enable your users who have a cloud username that is different from their on-premise username to sign into Teams without their username being pre-filled on the Welcome screen. This feature applies only to the latest version of the Teams desktop app, in all versions of Windows. This is not an issue with MacOS or Linux.

New Feature: New capabilities in Teams Shifts app 

These three features make it easier for everyone to better manage schedules. 

  • Recall shared schedule allows team owners to recall a shared schedule in order to make changes. 

  • Schedule filtering allows your end users to be able to filter by team members or schedule groups to better manage their schedule. 

  • Your shifts view makes it possible for end users to quickly access their shift information without needing to scroll through the entire team schedule. 

Updated Feature: Teams Channel Cross posting 

When using the Teams desktop app or Teams on the web, your users will see an option to edit a message and change how it has been cross-posted. 

  • Edit content: edit the message content and that change will cascade to all selected teams and channels. 

  • Add a new channel: a user can add new channels for an existing channel message, including those messages that were not cross-posted initially. 

  • Remove a channel (recall): a user can also remove the message from a channel that she had initially selected. 

SharePoint

Updating classic SharePoint team site home pages to the modern template 

On classic SharePoint team sites where the home page has not been customised, end users will see a modern home page on their first visit after this feature rolls out to your tenant. On that first visit, SharePoint will walk your users through the new capabilities. The new home page for your team site makes it easier to post news and to use the site on mobile devices. 

This change only affects the home page of classic team sites when a home page contains only out-of-the box default web parts such as getting started, document library, and newsfeed. Classic team sites that contain customised content will not be automatically updated. Note: this update does not create an Office 365 Group for the team site, which would happen with the creation of a modern team site in SharePoint. 

Site collection admins or site owners can choose to revert to their previous classic home page.

Updated Feature: SharePoint Site Swap 

Admins will be able to swap the SharePoint root site with another site using the PowerShell cmdlet, Invoke-SPOSiteSwap. The root site will be archived automatically. You must use SharePoint Online Management Shell version 16.0.8812.1200 or later, which will be available at the end of February. 

We will make another announcement when we have enabled Site Swap in the new SharePoint admin center for customers with more than ~10,000 licenses. Customers with fewer than ~10,000 licenses already have this access. 

Power Platform

2020 release wave 1 plans for Dynamics 365 and Power Platform now available 

Customers and partners will be able to validate the latest features in a non-production environment. These features include user experience enhancements that will be automatically enabled for users in production environments during April 2020. There are many features available for early access across Dynamics 365 applications and the Power Platform. We encourage application administrators to review these changes to understand the impact and determine if change management for new features is required. 
 
Microsoft have done this work to help you—our partners, customers, and users—drive the digital transformation of your business on your terms. Get ready and learn more about the latest product updates and plans, and share your feedback in the community forum for Dynamics 365 or Power Platform.

Updated Feature: Enhanced Power BI tab for Teams 

Currently, the Power BI tab in Teams displays a single report. 

The new Power BI collaborative workspace lets users bundle a collection of dashboards, reports, and paginated reports into an app, which they can then share. With this update, Teams can display this new app in the Power BI tab. Consequently, the tab also supports paginated reports. 

Updated Feature: Power Apps can read context from Microsoft Teams 

After a Power Apps maker has incorporated the capability to access Teams data, then the app may exhibit custom experiences based on the app design. Developers could already access these extensibility points, but now they can use them with Power Apps. 

Teams users will not see any changes in an app until a Power Apps maker chooses to create or update apps that can read data from Teams. 

Outlook

New Feature: Discover Office files in Outlook for Android 

After tapping the Search icon in Outlook for Android, your users will see an area called Discover. Discover provides quick access to Office 365 documents that are popular among people close to you in your organisation using machine learning. 

This news feed includes documents that are stored in SharePoint and OneDrive for Business that you may or may not have already seen. Their relevance is assessed by email exchanges and document collaboration in Word, Excel, PowerPoint and other Office files. Discover lets your users quickly find documents that they already have access to; no need to search through email to try to find a file, for example. 

New Feature: Interactive Yammer email in Outlook on the web 

Any user who is logged in to Outlook Web App (OWA), and who has opted in to see Yammer notifications in Outlook, will now see that notification as a fully interactive Yammer thread. 

Thus users can view an entire Yammer discussion and respond without having to leave OWA. Users will be able to like comments, vote on polls, attach files and images, and @ mention coworkers from within the OWA email window. 

Users will also see new Yammer conversation treatments and styling while using OWA. 

Office 365

Updated Feature: Microsoft 365 usage reports adds administrator roles 

After this feature rolls out (in March), the following user roles will have access to Microsoft 365 usage reports via Microsoft 365 admin center, Power BI Microsoft 365 usage analytics, and Microsoft Graph API: 

  • Exchange Administrator 

  • Global Administrator 

  • Global Reader 

  • Reports Reader 

  • SharePoint Administrator 

  • Skype for Business Administrator 

  • Teams Communications Administrator 

  • Teams Service Administrator 

New Feature: New reports for Office 365 Advanced Threat Protection 

  • The new Compromised Users Report will be available to all Office 365 EOP customers. It will show the number of user accounts that are marked as “Suspicious” or “Restricted”.The report helps identify spikes in accounts that are being marked as suspicious or restricted, which might suggest a problem with the security and wellness of the tenant. 

  • The new URL Protection Status Report will be available only to customers who have enabled ATP Safe Links; others will not see data on this report. This report is designed to show threats that come from hyperlinks in email messages and documents, per click. 

New Feature: New features coming to the Office 365 app launcher and Office.com 

Currently, your users can manage pinned applications by accessing the Office 365 app launcher. The most recently accessed applications will appear on the Office.com home page. The apps shown in the Office 365 app launcher and on the Office.com home page may currently not be the same. 

With this change, users will see the same set of applications on Office.com that they see in the Office 365 app launcher. By default, both will display all launched apps. 

In addition, admins can now pin up to three apps to the top of the Office 365 app launcher. These apps will also appear on Office.com by default. 

Notes for your end users: 

  • Initially, users may find that their list of launched apps on Office.com is temporarily out-of-sync with the list in the Office 365 app launcher due a sync lag. 

  • Users can no longer explicitly pin an app to the Office 365 app launcher. 

  • Users can unpin any app from Office 365 app launcher, including those pinned by admins. App tiles in the app launcher will have an unpin option from the context menu. Office.com will introduce an “x” upon hover for each app tile. 

  • Users will need to refresh the page after making a change in the Office 365 app launcher or list of launched apps on Office.com in order for the two views to appear in sync. 

Updated Feature: Meet the new Pen Toolbox 

In Word, Excel, and PowerPoint, users will see two new tools in the pen toolbox, which is located in the Draw Tab, the ink lasso select tool and the eraser tool. 

  • The lasso tool is new to Word. You use the Lasso to select ink on your document. You can select individual strokes or entire words or shapes. Once it’s selected you can change, move, or delete the ink. 

  • In Word the eraser also has been improved and includes the Point erase feature that PowerPoint has had for a while. The Point eraser works more like an eraser you’d have on a real pencil, only the ink you pass the eraser over will be erased. 

  • In addition, each drawing tool, like the highlighter or pen, now shows you previously used colors which makes it easier to switch colors. 

  • The new Ink Editor pen will also be available in the pen toolbox for Word to quickly perform edits using your pens. It’s an easier way to launch the ink editing experience in Word. 

  • We’re also making a change to how customization’s to the pen toolbox are saved. When you customize the toolbox – such as modifying the color of a pen – those changes are saved locally on your device, but they no longer roam to your other devices. 

Admin

New Feature: Manage and Deploy Microsoft 365 Apps from Microsoft 365 admin centre 

Once available, Microsoft will start with Azure Active Directory web apps, Office Add-ins, and Teams apps and will be expanding with more workloads gradually. You can access this new feature from “Settings -> Integrated apps” which has replaced the “Settings -> Add-ins “ tab. 

Yammer

New Feature: Live events in Yammer produced from your device 

A live event in Yammer includes a live video and a Yammer discussion, so that participants can post questions or comments before, during, or after the event. 

With this update, Yammer group admins in an Office 365 connected group will be able to schedule a live webinar-style live event directly from Yammer. Your end users will be able to broadcast with their webcams and share their desktops and files. 

All attendees can view this event in Yammer, although Yammer will use Teams to produce it. 

Stream

Updated Feature: Microsoft Stream cloud recordings 

When this configuration change is made the recordings will be stored in the nearest regional data center of Microsoft Stream. This will be the default behavior once the change takes effect. For customers who prefer to store the recordings in-country, it is recommended customers disable the meeting recording feature in Teams admin center and re-enable once Microsoft Stream is deployed in that country. 

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