Office 365 Updates: January 2019

Office-365-January-Updates

AMT’s Monthly Office 365 Updates keep you up to date with new features and important announcements from Microsoft. Office 365 has a continuous roll-out of changes. We filter out the announcements that we think will be most relevant to our customers and send them out in an easily digestible form. Here are the Office 365 January updates.

Read December’s Office 365 updates here.

If you would like to receive these updates in newsletter form, once a month and straight to your email, please click subscribe below.

Office 365

Updated feature: New ‘Sign-in options’ link on the Office 365 login page 

After this change takes place, when signing into Office, your users will see a new link that says “Sign-in options” on the Office 365 login page. Clicking on this link will bring the user to a new screen that will show additional login options that only work for personal Microsoft account users. Moreover, users will be warned that signing in via additional options will only enable personal account access. These options will not be enabled for users in Office 365 tenants and will not change how Office 365 users sign-in to their work or school resources.

Initially, users will be able to use their GitHub account credentials to sign-in. If you have not granted your users access to GitHub, they will not be able to sign-in using their GitHub credentials. Over the coming months, LinkedIn and other sign-in options will be added.

Microsoft will begin rolling this out gradually in mid-February, and we anticipate rollout completion worldwide by the end of February.

Retiring the Skype for Business Call Analytics (preview) experience 

Skype for Business Call Analytics (preview) is being replaced with new capabilities available in the Microsoft Teams and Skype for business admin centre. In conjunction with this change, Microsoft will be removing the Call Analytics (preview) portal feature from the Lync administration centre beginning February 15th, 2019.

Additional information

New icons coming to Office 365 app tiles 

Existing functionality with the app launcher and Office.com will remain the same. The only difference will be the icons for Outlook, OneDrive, Word, Excel, PowerPoint, OneNote, SharePoint, Teams, Yammer and Skype. We’ll be gradually rolling this out to all users starting in mid-January and will be completed by the end of February. This rollout is excluded from Office 365 subscriptions in GCC.

The Microsoft Stream mobile app is now available for Android and iOS 

Your organisation can now take advantage of the Microsoft Stream mobile app to access and engage with all their video content.

With Microsoft Stream mobile app, you can:

  • Find and engage with videos you need fast with smart search tools

  • Watch videos at your own convenience by saving content for offline viewing

  • Enjoy the best experience for consuming Stream videos by deep-linking into the app

  • Get the enterprise-level security and compliance features you expect from Office 365

Updated Feature: Role-based access to alerts in Office 365 Security 

Microsoft are updating alert policies in the Office 365 Security and Compliance Centre with a more granular role-based access control. With this feature, admins will have more granular control over which alerts can be viewed by whom in the Office 365 Security and Compliance Centre. After the release, roles a user has will determine what category of alerts they have access to. For example, a Compliance admin will no longer have access to Threat management or Mail flow alerts, which helps them better focus on triaging and investigating compliance related alerts, like data governance, data loss prevention etc.

Microsoft will begin rolling this out to customers from Feb 19th and the rollout will be completed worldwide by the end of March.

Additional information

A new mass delete notification is coming to SharePoint Online and OneDrive for Business 

Whenever someone deletes more than 200 synced OneDrive or Team Site files at once from their device, the OneDrive sync client will prompt the user to confirm that it was intentional. If it was accidental, the user can tap ‘restore files’ to bring them back, or if the action was intentional, they can choose to tap ‘Remove’ which will complete their action. If a user wants to bypass the notification, they can select the ‘always remove files’ box before tapping ‘Remove’ to skip the prompt for future mass deletions.

Microsoft will be gradually rolling this out to Standard Release organisations in early Feb and completed by the end of Feb.

Exchange

Updated Feature: Exchange Online Mailbox Audit to add mail Reads by Default 

To ensure that you have access to critical audit data to investigate security incidents in your organization, we’re making some updates to Exchange mailbox auditing. After this change takes place, Exchange Online will audit mail reads/accesses by default for owners, admins and delegates under the MailItemsAccessed action.

Microsoft will begin rolling this change out in early February, 2019. If you are on the default audit configuration, you will see the MailItemsAccessed action added once the feature is rolled out to you and you start to audit reads.

Additional information

OneDrive

New feature: OneDrive Files On-Demand for Mac is now available. 

OneDrive Files on demand helps you access all your files in OneDrive without having to download all of them and use storage space on your device. When you turn on Files On-Demand, you’ll see all your files in Finder. New files created online or on another device appear as online-only files, which don’t take up space on your device. When you are connected to the internet, you’ll be able to use the files like every other file on your device.

New Feature: Out of the box Flow templates in OneDrive 

OneDrive out of box Flow templates is a new Office 365 feature. After this change takes place, you and your users will be able to create and run Flows directly from OneDrive for Business. Just select a document and click on the Flow button in the command bar, and you’ll automatically have the options to copy as a PDF and to request approval flow templates. Run the Flow and with one click you can create a copy of any document or send one off for approval.

Microsoft have begun rolling this out and will be completed in early February.

Teams

Schedule Management for Firstline workers coming to Teams through Shifts app 

Shifts, your schedule management tool in Teams, will be publicly available to all Teams users on Web, Desktop, Mac, iOS and Android. Shifts is rolling out now and will be completed shortly.

Additional information

Updated Feature: Planner notifications for Teams 

After this update takes place, team members who are members of a team with Planner installed will receive a Teams notification when a task is assigned to them by another person. This notification will appear in the Teams Activity Feed and Chat.

This update adds a Planner bot to teams where Planner is installed, and audit logs will show the bot as being added by “Microsoft Teams Services” on behalf of the team owner. The only purpose of the bot is to send a notification to a specific user when a task is assigned to him or her by another person, users cannot interact with this bot in any other way.

Microsoft will be gradually rolling this feature out starting in February 18, 2019 and we anticipate rollout completion by July 2019.

Additional information

Stream

Self-service Office 365 Video migration to Microsoft Stream 

As part of Microsoft’s commitment to transition customers from Office 365 Video to Microsoft Stream, they are excited to announce that the ability to opt-in to migrate to Stream will start to rollout early this year.

Additional information