Office 365 Updates: July 2020
AMT’s Monthly Office 365 Updates keep you up to date with new features and important announcements from Microsoft. Office 365 has a continuous roll-out of changes. We filter out the announcements that we think will be most relevant to our customers and send them out in an easily digestible form. Here are the Office 365 July updates.
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Introducing resource-specific consent for Microsoft Teams
Apps provide out-of-the-box or custom tools for your organisation to get more out of Teams.
Previously, any app that accessed Microsoft Graph APIs for Microsoft Teams needed global admin consent. Most other Graph APIs support user consent, i.e., consent by someone other than an admin, which allows apps using those APIs to be run without admin consent.
With RSC, you no longer need to grant an app tenant-wide approval. Instead, you can give a team owner the ability to install an RSC app that will have access to only that team’s Teams Graph API. RSC allows apps to create, rename and delete channels; read channel messages; create tabs; and read team membership and settings.
There is no change in how you track apps that have been installed in your tenant. You can continue to block a specific application from being installed in your tenant.
Microsoft Teams – Large Gallery view (Preview) – see up to 49 participants
Large Gallery view (preview) for Microsoft Teams meetings provides a new way to view video from up to 49 participants at once on a single screen. Similar to the normal Gallery view, Large Gallery automatically adapts the layout of participant videos in a Teams meeting into defined grids (e.g. 7×7) for optimal viewing. Large Gallery is an optional participant view that is turned off by default for each meeting, and each meeting user may switch in or out of Large Gallery view at any time.
Large Gallery is being made available as a public preview feature and uses a new flexible design to deliver a network-optimized client video experience that works on multiple device categories. During the preview, the Large Gallery experience will be available for desktop Teams client (Windows, Mac) and mobile Teams client (iOS, Android) users. In order to take advantage of this new view, users will need to turn on the new multi-window meeting experience and must have ten (10) or more participants in an active meeting with video turned on.
New file sharing experience Microsoft Teams
With this update, when users share a file from within Teams, they will have the option to create sharing links that provide access to
- people within your organisation,
- people with existing access or
- specific people, including those in a 1:1 chat, group chat, or channels.
Before users share a file in a chat and channels, they will be notified if recipients don’t have permission to view the file. The user can change permissions before they share the file (if they have permission to do so).
Microsoft Teams Call Merge
Call Merge gives end users the capability to merge their active unheld 1:1 call into another 1:1 call or another group call. This applies to Teams VOIP calls and PSTN calls.
Teams Desktop: Language-Aware Spellchecking
Now, Microsoft Teams users can more easily communicate using multiple languages. Users who write different messages in different languages will now see spellchecking relevant to the language they’re actively using when typing a message in the Microsoft Teams desktop app.
This is a key improvement to the existing Teams Desktop Spellchecking feature, to make it “language-aware” and improve the overall Messaging compose experience for bilingual & multilingual users around the world.
New: Save for later web part available on modern pages
Microsoft are adding a new Saved for later web part for SharePoint modern pages. With the Saved for later web part, each user can see the content they’ve saved when they view your page. Page authors can determine the source of Saved items that will show on the page: All saved items (to show all of the page viewer’s items across SharePoint) or Saved items from this site (to show all of the user’s saved items from the site on which the page is located).
Retiring SharePoint 2010 Workflows
Since the release of SharePoint workflows, Microsoft has evolved workflow orchestration to not only encompass SharePoint, but all the productivity services you use with Microsoft 365 and beyond. With the continued investment in Power Automate as the universal solution to workflow, Microsoft is retiring SharePoint 2010 workflows.
Required columns will now sync as read/write
Sharepoint has long allowed document libraries to have custom columns with required metadata; however, the sync client has only treated these libraries with required columns as read-only. With this change, these libraries will sync with read/write privileges.
Azure CDN caching for SharePoint and OneDrive video
Popular videos stored in SharePoint and OneDrive will be streamed from the Azure CDN closest to the user to optimize the playback experience. At all times data will remain within the Microsoft 365 compliance boundary.
The new tasks experience is becoming generally available for Outlook on the web
The new tasks experience in Outlook powered by To Do helps users plan better and get more done with smart lists like Important and Planned. The list sharing feature will enable users to collaborate with friends, family and colleagues. Your tasks sync across Microsoft 365 and Office 365 so you can also manage your tasks on the go, with the Microsoft To Do Android and iOS mobile applications.
With this change, Tasks will get all the collaboration and co-editing features of To Do but the following features will not be supported in the new tasks experience in Outlook on the web.
- Advance formatting options in notes (e.g., tables and inline images)
- Marking task private
- Multiple priority levels
- Multiple Task status
- Start and end dates
- Task completion percentage
- Tasks in shared mailboxes; users will still be able access those tasks in Outlook for Windows and Mac
- Task work hours
Upcoming features in Outlook for iOS and Android
- Outlook for iOS: new location for compose and create event
The button to begin composing a new email and creating a new event is moving from the top right of the screen to the bottom right and will be a floating button.
- Outlook for iOS: create task from an email message
By selecting this option from behind the message ellipses, a new task will be added to tasks in Microsoft 365 and sync with To Do with the email subject as the task name and the email linked back. The newly created task can also be visible in the Search homepage within Outlook for iOS. Users can manage their tasks with the To Do app.
- Outlook for Android: rich text options
At the beginning of July, Microsoft rolled out the option to use rich text treatments such as bold, underline, bullets, and lists to email message. These new formatting options are available by tapping the icon on the toolbar above the keyboard.
Introducing Microsoft Lists home (web)
Microsoft are pleased to launch the first stage of Microsoft Lists, a Microsoft 365 app. Microsoft Lists home (web) is the central place for all the lists you access across different sites.
Lists helps you organise, collaborate and share. You can quickly start a list from scratch or get inspired by ready-made templates. View your recently accessed lists no matter where they are stored and favorite lists that need quick access.
New question and answer capabilities coming to Yammer communities
- Community admins will be able to convert Yammer conversations into questions. Users can then use question and answer features such as best answer.
- Community admins will be able to make questions the default style for a Yammer community.
- When using the Yammer mobile app, users will be able to filter community content to see all questions and unanswered questions.