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Office 365 Updates: May 2019

Office 365 Updates: May 2019

AMT’s Monthly Office 365 Updates keep you up to date with new features and important announcements from Microsoft. Office 365 has a continuous roll-out of changes. We filter out the announcements that we think will be most relevant to our customers and send them out in an easily digestible form. Here are the Office 365 May updates.

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Office 365

New feature: Information barriers is now available in preview 

Information barriers help prevent communications in Microsoft Teams between specific groups of people. After this change takes place, you’ll be able to prevent users in your organisation from interacting with and viewing other members of your organisation. This is particularly helpful for organisations that need to adhere to ethical wall requirements and other related industry standards and regulations.

Information barrier policies are managed with Security & Compliance Centre (SCC) PowerShell cmdlets. For more information about using these cmdlets, see Information barriers in Microsoft Teams preview.

Information barriers in preview will be made available in late April, 2019.

Additional information

Microsoft are making changes to Microsoft Search admin experience 

If you have been using the Microsoft Search in Bing admin console please review the changes that will occur when the admin centre is transitioned to new consolidated Microsoft Search admin centre. If you have been using Connected Services to turn off any of the results, please note that these settings will not be honoured going forward.
If you have turned off a service because your Organisation does not use it, then the system will handle this scenario going forward. For example, if you don’t have Yammer in your organisation, we will not show a Yammer tile/tab in the search results when this change ins implemented. Organisation logo, name and colour will be integrated with Office 365 Organisation Profile and can me managed there moving forward. Microsoft will also be removing the feedback email option. 

Additional information 

Feature update: New settings to prevent users from syncing libraries and folders shared from other organisations 

OneDrive sync client will enable B2BSync for most customers on or after June 17, 2019. This feature allows users to sync SharePoint and OneDrive for Business content shared with them from users at organisations other than their own in order to facilitate business to business collaboration. 

A new setting to prevent users from using B2BSync (ie prevent syncing libraries and folders shared from other organisations) is an update to an existing Office 365 feature. 

Additional information 

Updated feature: Changes to the Microsoft Trust Centre 

As you might be aware, Microsoft discloses the names of subprocessors who may have access to customer data and provides advance notice of new subprocessors. As a commitment to transparency, anytime we add new vendors/subprocessors, we disclose this information in the Microsoft Trust Center and send you a notification about this change. Going forward, you can subscribe to receive notifications via the MyLibrary feature in the Service Trust Portal. 

Additional information 

SharePoint

New feature: Enable modern communication site experience at the classic root site of your tenant 

Microsoft are rolling out a feature that allows admins to enable the modern communication site experience at the classic root site of their SharePoint tenant. This feature can be activated by running a simple PowerShell cmdlet. On the successful execution of the PowerShell command(s), the root site of your tenant will have a new communication site home page. Details about the PowerShell cmdlet and feature requirements are available in the Additional Information 

The roll out will be available worldwide by the end of June 2019. 

Additional information 

New feature: Create SharePoint Lists from Excel or other lists 

Create SharePoint lists from Excel or other lists is a new Office 365 feature. We’ll begin rolling this feature out soon. 

Additional information 

New feature: Suggested replies for Outlook in Android 

Soon Microsoft will be releasing additional intelligent technology in Outlook for Android with suggested replies so you can quickly respond to email with short, relevant responses to email messages. In anticipation of releasing suggested replies later this quarter, Microsoft are expanding the controls available to you to help manage the Outlook experience through mobile device management solutions, such as Microsoft Intune. 

Additional information 

New Feature: SharePoint admin centre improvements 

Microsoft are excited to announce the next wave of features coming to the SharePoint admin centre. These changes will begin to gradually roll out starting early in June and will be available to everyone by the end of July. 

The key new additions: 

  • Making all classic features available from the new admin centre 

    • Microsoft have brought all the features from the classic SharePoint admin centre to the new admin centre. Most of the classic pages can be accessed by selecting the new ‘Classic features’ page in the left pane. You can also access the classic sharing page from the new Sharing page and the classic settings page from the new Settings page. 

  • Bulk actions 

    • You can now select multiple sites on the Active sites page and edit them in bulk. With this release, you can delete multiple sites at once, and bulk edit the external sharing and hub site association settings. We’ll continue to add more bulk actions in the future. 

In case you missed it, they have also recently added two other features to the admin centre: 

  • A new Sharing page. The Sharing page has all the latest features that help you control sharing for your organisation. 

  • The ability to manage hubs. On the Active sites page, you can register sites as hub sites and associate sites with hubs. 

With these recent updates, all SharePoint administration features are now available through the new SharePoint admin centre. If you haven’t already set your default admin centre, it will automatically be changed for you once these new changes finish rolling out. To learn more about the default changing, refer to the additional information link below. If you still want to keep the classic admin centre as the default, you can do so by changing the default admin experience setting on the Settings page. 

Additional information 

Teams

New feature: Manage discovery of private teams in Microsoft Teams 

Admins and team owners can control whether private teams can be discovered by Microsoft Teams users in your organisation. When a private team is discoverable, it shows up in search results and is included in suggestions in the team gallery alongside public teams in Teams. This makes it easy for users to search for and find the private teams that they want to join. Users can request to join a private team which a team owner can then approve or deny. 

Microsoft are introducing a new per team setting that determines whether a team shows up in search results and is included in suggestions in the team gallery alongside public teams in Teams. Team owners can set the discovery setting for a private team in the team settings and through create team dialog during creation and admins can do so by using PowerShell. If you are an admin user, you can also control which users in your organisation are allowed to discover private teams (for which team discovery setting is enabled) by assigning user level policies. For a given team to be discoverable for a given user, that team’s setting would need to be set to be discoverable and discovery would need to be enabled for the user through policy. 

  1. All existing teams created prior to roll out will remain non-discoverable unless the setting is explicitly changed by team owners or admins after the roll out. 

  2. Team owners will get an option to review the discoverability setting for the teams they own and, if needed, update it 

  3. Any team created after the roll out will have the team discovery setting set as discoverable by default. When a team owner creates a private team, they can change this setting. 

  4. By default, user policy AllowPrivateTeamDiscovery will be set to true for all users in an organisation. 

Updated feature: Teams chat group size to 100 

This feature simply allows for all users to add and chat with up to 100 users in a group chat. Microsoft are increasing the limit from 50 to 100 so now you can communicate with even more people in group chats! 
Microsoft will be gradually rolling this out to customers in early June and will be complete by the end of July. 

Additional information 

Updated feature: Teams sharing file links with permissions 

Microsoft have improved the process of copying a link to a file, and sharing that link with other users using a chat or channel. 

As part of this feature, users can go to any file from anywhere within Teams, and create a shareable link to the file and also set appropriate sharing permissions to the link: 

  • Anyone with the link can access 

  • People in your organization with the link 

  • People with existing access 

  • Specific people 

The copied link can then be shared with others, by pasting it into a chat or channel. On pasting the plain lengthy link, this feature converts the link into a file chiclet object (same as the ones already available in Teams, when you upload a file into a chat or a channel). The sender can also set permissions on the file link that they are sharing, at the time of composing the message itself, so that the recipients do not run into access issues. 

This will be rolling out gradually to all customers in late May, 2019, and the roll out will be completed worldwide by the end of June, 2019. 

Additional information 

Microsoft Teams supports Music on hold 

Teams will play music when an external PSTN caller is placed on hold by someone using Teams for 1:1 PSTN-to-Teams calls. No music will be played for Teams-Teams calls or Teams-SfB calls 

This will begin rolling this out at the end of May and expect to be complete by the end of June. 

New feature: Share system audio in Teams 

For Windows users of Teams, you will now be able to share the audio from any content you share during a screen or application sharing session. If you want to share any content that has audio, your meeting participants will now be able to see and hear the shared content and audio. 

Microsoft will be gradually rolling this out to Teams customers in early-June, and anticipate rollout completion by the end of June. 

Updated Feature: Teams call and meeting controls 

To improve discoverability and reduce clutter, we are unifying all controls on screen to one toolbar on the bottom of the screen. Once this change has rolled out users will see the new experience. 

We’ll be gradually rolling this out starting in mid-June and expect to be complete by the end of August. 

Additional information 

New feature: Announcements Post Type for Teams 

Announcements post type is a new Microsoft Teams feature. Have an announcement you want to send out? Need it to stand out among all the other posts in the channel? Make the post an Announcement post. 

Additional information 

Updated Feature: Teams Channel Files Tab has a new look and many new features 

Microsoft continue to bring the power of SharePoint into Teams. The new experience in the file tab of a channel includes the ability to sync files to your computer, more view options such as grid layout, and lifecycle signals. Additionally, you can pin and check out files. These are just few of the new features. The objective is to have coherence with SharePoint and make it easier for users to use their files in Teams. 

Gradual roll out will be completed in June 2019. 

Additional information 

New Features: Per-team Analytics and Cross-team Analytics 

Both Per-team Analytics and Cross-team Analytics are new Microsoft Teams features that will begin rolling out soon. These features will enable Microsoft Teams users to see analytics on the overall use of the teams they are members of. 

New Feature: Retention for Teams Hybrid users 

This feature will be available for Teams Hybrid (on-prem) users who have a shadow mailbox in the cloud. Teams conversations are persistent and retained forever by default. With the introduction of retention policies, admins can configure retention policies (both preservation and deletion) in the Security & Compliance Centre for Teams chat and channel messages. 

This feature is not available in Office 365 subscriptions in GCC. 

Microsoft will be gradually rolling this out to customers in May 2019. 

Additional information 

Updated Feature: Data Loss Prevention on Teams mobile 

Mobile users will now have full DLP functionality – messages will be blocked or flagged, and users will be able to take action on DLP marked messages depending on IT admin settings. 

This feature has been enabled on both iOS and Android. 

Additional information 

Power BI

New Feature: Shared and certified datasets in Power BI 

With shared data-sets in Power BI, you can use a single data-set in multiple reports, across workspaces. You can either build new reports based on data-sets in different workspaces or you can copy existing reports across workspaces. Additionally, data-set owners will be able to promote and/or certify their data-sets to help users discover them. With this new capability customers will be able to establish authoritative data-sets for use across the whole organization. 

We are planning to begin rolling this out to customers as a public preview by the middle of June 2019. Shared data-sets can be used by people assigned the Build permission on the data-set. Tenant administrators can also control access to this capability using a new admin tenant setting. Separately, certification can be restricted to specific users that are nominated by their tenant administrators as certifiers via a new admin control. 

Additional information 

Yammer

Office App launcher in Yammer 

Microsoft are integrating the latest version of the Office suite header with the Office app launcher and settings in Yammer Enterprise. This is being done to provide consistency with Yammer and other Office apps and also show any customisations you have within Yammer as well. Additionally, this change will remove the non-functional Skype button from within Yammer. 

This will be gradually rolling this out to production customers in mid-June, and the roll out will be completed worldwide by the mid-July. 

Additional information 

Intune

What’s new in Microsoft Intune Service Update for May 

We’ve introduced some changes that we’re excited for you to try out, for example: 

·      Outlook signature and biometric settings for iOS and Android devices 

·      Check for a TPM chipset in a Windows 10 device compliance policy 

·      Advanced settings for Windows Defender Firewall 

Additional information 

New Fullscreen experience coming to Intune 

The full screen experience will be rolled out to Intune both at portal.azure.com and devicemanagement.microsoft.com over the next few months. This update to the UI will not impact functionality of your existing policies and profiles, but you will see a slightly modified workflow. When you create new policies, for example, you will be able to set some assignments as part of this flow instead of doing so after creating the policy. See the blog post at Additional information for screenshots of what the new experience will look like in the console. 

Additional information 

Exchange

New Feature: Outlook on the web – bold calendar event colours 

Users will be able to choose between bold and light colours for their calendar events in Outlook on the web. Users can toggle bold event colours in the Calendar settings by going to the gear icon or in Outlook settings. 

Microsoft will be gradually rolling this out to Targeted Release customers starting in late-May, and the roll out will be completed worldwide, for all customers, by the end of August 2019. 

Additional information 

New Feature: Mail Flow Insights – Phase 2 

In this update, Microsoft are adding multiple new reports and tools to the mail flow dashboard in the Office 365 Security & Compliance Center to help discover trends and insights and allow you to take actions to fix issues related to mail flow in your Office 365 organisation. 

Microsoft will be gradually rolling this out to all customers in May 2019, and the roll out will be completed worldwide by the end of June. 

Additional information 

New Feature: Outlook on the web – inline translation 

When Outlook detects that a received message is in a language different than the user’s mailbox’s language, it will ask the user if they want to translate it by showing the option at the top of the message. Users can select to “Never translate” messages from that language again. Inline translation will only work if the user has conversation view turned on. 

Microsoft will be gradually rolling this out to Targeted Release in mid-June, and the roll out will be completed worldwide by the end of August 2019. 

Additional information 

OneDrive

OneDrive sync client Get Help 

End-users will be able to reach out to Microsoft Support from OneDrive Activity Center using “More” menu and selecting “Get Help” option. 

The new entry point is located right next to “Send Feedback” and is meant to set the right expectations with the user: “Get Help” will create a support ticket and a support agent will get back to you, while with “Send Feedback” you can let us know what you like and don’t like, report bugs and send us suggestions. 

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