Office 365 Admin Updates: May 2018
AMT’s Monthly Office 365 Updates keep you up to date with new features and important announcements from Microsoft. Office 365 has a continuous roll-out of changes. We filter out the announcements that we think will be most relevant to our customers and send them out in an easily digestible form. Here are the May updates from Microsoft.
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New App: Microsoft Whiteboard
Whiteboard will soon be out of preview mode and available generally in the next few months! This app is a freeform digital canvas where people, ideas and content can come together, making it an extremely useful tool for creative collaboration. It is built for those creative, freeform thinkers who work together before arriving at their final product. In the next few months, the updated version of the Whiteboard Windows 10 app will be available for download from the Microsoft Store. Users in your organisation will be able to download and log into the Windows 10 app, as long as Whiteboard is enabled for your organisation.
New feature: Connect an existing SharePoint Online site to a new Office 365 Group
This new feature will allow you to connect an existing SharePoint Online site to a new Office 365 group. Initially, you will be able to use both an API and a PowerShell cmdlet to connect existing SharePoint Online team sites to new Office 365 Groups. In late May, Microsoft will expand this ability to site collection administrators by adding a command to the Settings menu on classic SharePoint Online team sites.
New feature: Customised sharing defaults per SharePoint Site Collection
In SharePoint Online, Default sharing link types and Default sharing link permissions are now available to be customised per site collection. Microsoft began rolling this out earlier this month, and it will be available worldwide by the end of June.
New feature: Redesigned Message Trace in the Security and Compliance Centre
Message trace has been redesigned in order to make it more effective and easy for the professional and part-time email admins. It now has a new, modern interface and includes a number of new features that will help you get your job done quicker and with greater effectiveness.
The roll our has begun and should be completed by the end of this month.
New feature: Mail Flow insights is coming to the Security and Compliance Center
Mail flow insights will be available in the Office 365 Security and Compliance Center. You can use the Mail Flow dashboard in the Security and Compliance Center to discover trends, insights and to take action to fix issues related to the main flow in your organisation.
This has started rolling out and will be completed worldwide by the end of May.
Changes are happening to translation in Word Online
Microsoft will be removing the default selection translation feature from Word Online beginning June 15, 2018. This is separate from the translate document feature, which was previously removed from Word Online. They are working to replace these features in Word Online with the modern experiences, and have already added this to the Windows and Mac versions of the Office 365 ProPlus client. The free “Translator” add-in will still be available on the Office Store.
Updated feature: Versioning settings in OneDrive for Business, and Team Sites in SharePoint Online
Version will now be enabled on all Document libraries in OneDrive for Business, and team sites in SharePoint Online, including both group-connected team sites and team sites not connected to an Office365 Group. Microsoft will be gradually rolling this out to Targeted Release customers in early June, and the roll out will be completed worldwide by the end of July.
Updated feature: New start page experiences for Office
Users will see an updated Start experience for both Desktop (Windows) and Web versions of the Office apps (Word, PowerPoint and Excel) These updates will show a new experience that allow you to see documents important to you more easily, create content quickly and get updates on activities in your document.
Microsoft will gradually roll the web experience out to Targeted Release customers this month, and standard release in mid-June.
Microsoft will be rolling out the Office desktop (Win32), in the May updatse for the Office 365 ProPlus monthly channel. If you are on semi-annual channel for updates, you will receive these at a later date. To determine which channel you are configured for, please read our overview of update channels for Office 365 ProPlus.
Updated feature: Terminology used for Office 365 Groups, Distribution lists and Security groups are changing
We’re updating terminology used across your Office 365 admin center, Exchange admin center, and Azure admin portal to provide you with a more consistent experience when interacting with groups and distribution lists. With this change, you will see updated terminology across the Office 365 admin center, Exchange admin center, and Azure admin portal. The ‘Type’ column will now be referred to as ‘Group Type’. This column will now include values of ‘Office 365’, ‘Mail-enabled security’, ‘Distribution list’, and ‘Security’. The concept of ‘Distribution Group’ will now be referred to as ‘Distribution List’ throughout experiences such as group creation, edit, and upgrade.
Microsoft have begun gradually rolling this change out to Targeted Release organisations, and they anticipate that the rollout will be completed worldwide by the end of June.
GDPR compliant end user notification for Office 365
As part of Microsoft’s commitment to making sure that our products and services comply with General Data Protection Regulation (GDPR) taking effect this week, we will be providing your end users with a notification regarding optional connected services made available through various enterprise Office 365 offerings that are not governed by enterprise terms including the Online Services Terms or the Product Terms. These services are likely already in use within your organization and we need to ensure your users are aware of this.
Updated features: Monthly feature updates for Office 2016 for Office 365
This month’s update includes new feature updates, as well as other security and bug fixes. Here is a list of some of the new features available in the May update:
- In Outlook, add multiple time zones to your calendar to easily see everyone’s availability and pick a time that works for all.
- Calendars shared from Outlook Desktop are now also available in Outlook Mobile.
- In Word, split or join words, add a new line, or insert words using your pen.
- Use your voice to create emails by simply dictating in Outlook, PowerPoint, and Word.
- Collaborate more effectively by chatting with your co-authors without ever leaving PowerPoint, Excel, and Word.
A more complete list of features and descriptions is available by clicking the link below.
New feature: Microsoft To-Do List Sharing
To help you collaborate on your tasks, you can now share your lists in Microsoft To-Do with other To-Do users. Microsoft will be gradually rolling this feature out in early June, and the roll out will be completed worldwide by the end of June.
Planner integration into SharePoint team sites
Your users will be able to add a Planner plan to a group connected team site, by selecting New > Plan from the homepage of the site. This will create a full-page experience for Planner inside the SharePoint user experience. We’re making updates to Planner integration into SharePoint group connected team sites. Microsoft will begin rolling this feature out soon.
Plan for Change: Move to Azure for your Intune Management
On August 31, 2018, we will retire the Silverlight experience for all customers except those using the Intune software client for PC management. Starting on August 31, 2018, you will not be able to continue using the classic Silverlight console for mobile device management (MDM) unless you’re using the Intune software client for PC management.
- You may continue to use the Silverlight console to manage Windows 7+ with the Intune software client. Windows 10 management using the modern device management capabilities built into the Windows 10 operating system is in theAzure portal.
- For Hybrid MDM, we had a few workloads which were initially going to remain in Silverlight; these are now being enabled in Azure. We’ll announce these changes in an upcoming release.
- There is no end-user impact to this change.
Yammer now supports Office 365 Group naming policies
These new naming conventions will allow you to set up rules around how any Yammer group is named to enforce a consistent naming strategy for any groups created by users in your organisation. Note: Group naming policies will apply to both connected and unconnected groups.
With this change you will be able to implement two rules for your organization’s Yammer groups:
- Custom blocked words – specify a custom list of blocked words that would be blocked from use in the names of groups created by users.
- Prefix-Suffix naming.
These features have been available since the 8th May, however the roll out on mobile for iOS and Android will complete by the end of June 2018.
Microsoft Teams trial for commercial cloud customers
A free 1-year trial of Microsoft Teams will soon be available for any user of Office 365 or Azure Active Directory (AAD), even if the user is not yet licensed for the service. Microsoft will start rolling out this new trial on June 1st.
As customers have requested the ability to control when trials are available for their users, we have a new administrative control to manage the ability for users to claim trial apps and services within your organization.
Updated feature: Email quarantine capabilities in Exchange
In this updated feature, Exchange Online Protection (EOP)/Advanced Threat Protection (ATP) email quarantine capabilities will become available. As an admin, you can view, release, delete, and report false positive quarantined email messages in Office 365.
This month, the following enhancements to the quarantine in the Security and Compliance Center (SCC) to improve the investigation and analysis experience for our security and mail flow admins, will be released:
- A new modern experience with enhanced search and filtering capabilities for messages in quarantine.
- In line single and bulk actions to download and release messages to any recipient, supporting security investigation and analysis workflows within your organization.
- Extend retention of quarantined messages to 30 days. This configuration can be updated by admins from the anti-spam policy settings in SCC.
- With the recent increase in phishing attack vectors, restrict the ability to view, download, release, delete, and report phishing messages in quarantine to admins.
This will be rolled out gradually to Office 365 customers in May, and the roll out will be completed worldwide in June.
Retention time for Social Content in Microsoft Social Engagement is changing
On June 16, 2018, Microsoft Social Engagement will reduce the retention time of Social Content to 15 months. This means that posts older than 15 months will not be available in your Microsoft Social Engagement solution post this date. We recommend that reports and analytics that are dependent on older Social Content are run before this change becomes effective.
Updated feature: Group followers will no longer receive all Planner task emails
After this update takes place, users following a group will no longer receive a group email in their inbox for comments in a task they have not commented on. Group emails for all task comments in a plan will still be sent to the group mailbox. Before this change, when a user posted a task comment in a Planner plan, a group email containing the comment was sent to the group associated with that plan. For users following the group, this group email was also sent to their personal inboxes. This change is being made in response to feedback Microsoft received to reduce the amount of task comment emails sent to a user’s inbox.
Microsoft will be gradually rolling this out to Targeted Release organisations over the coming weeks, and the rollout will be completed worldwide by the end of June.
Updated feature: StaffHub admin page
Microsoft have updated consent information on the Microsoft StaffHub admin settings page. This is located in the Office 365 admin center, under Settings > Services & add-ins. StaffHub is now using TeleSign Corporation to deliver certain limited and ancillary services for StaffHub.
TeleSign is a Microsoft subcontractor (as defined in the Online Services Terms). By using StaffHub you authorize and consent to the use of this subcontractor for providing certain limited or ancillary services on behalf of Microsoft and waive the 6 month advance notification commitment under the Online Services Terms. This change only affects Microsoft StaffHub, and does not modify notification commitment for any other Microsoft Online Service.