SharePoint Online Mandatory Read
Introduction
The SharePoint Mandatory Read Module allows administrators to assign specific documents to a group of users, forcing the users to read them and confirm that they have done so.SharePoint Mandatory Read on Hub Intranet Home Page
Accepting a Mandatory Read Task
When a task is created, a SharePoint Mandatory Read Web Part will appear on the Intranet Home Page. This will be hidden when there are no tasks available for the user. A user must first click on the link to the document. This will open the document in a new tab for it to be read. Once the document link has been clicked, the “Confirm” button will change from inactive to active. A user must click on the “Confirm” button and accept the on-screen prompt to close the task. The task will then be removed from the list – if this is the last remaining task then the Web Part will then hide itself again. Each time a user presses “Confirm”, a new item will be added to the Mandatory read Acknowledgement List for reporting purposes.
SharePoint Mandatory Read
Adding a Mandatory Read Task
Completing the Form
It is advised that the user is working in multiple tabs/windows at this stage, this will allow for the copy of URLs from one location to another.- Navigate to the Mandatory Read SharePoint List
- Click to add a new item
- Fill in all required data within the form that appears
- Click Save once all fields are completed
Copying the Document URL
Currently SharePoint Lists and Libraries can be displayed within Classic View or the New Experience. If you wish to copy a document URL from Classic View you must;- Navigate to the Documents location
- Click on the Ellipsis Menu (. . .) and open up the Preview Panel
- Select and copy the URL that appears
- Navigate to the Documents Location
- Click on the Ellipsis Menu (. . .) and open up the menu
- Click on Get a Link
- Copy the Link that appears