The Office Graph

Office graph
Over the last year or so, there have been some remarkable advances behind the scenes in Office 365 based around the Office Graph. The Office Graph is a huge Microsoft data store that records all of the interactions being made in Office 365 – people opening files, sending emails, sharing documents, booking meetings and so on. All of this information can then be made available within your organisation to build a picture of how people work and who they work with.Clutter in Outlook is perhaps the most well known tool that makes use of this information. By intelligently looking at your email and work activity, Outlook finds email that it believes will not be of immediate interest to you and filters this into the Clutter folder. As you work with items in this folder, it learns over time what should and shouldn’t be in there – keeping your inbox as clear as possible for the important stuff.Another example of the Office Graph in action is the fantastic search tool that is Delve. Delve is a totally new concept in how searches should work. Rather than you entering precise ‘word search’ terms, Delve will take a best guess as to what you are most interested in seeing, and then let you refine this by clicking on colleagues or typing in search terms, you can refine this best guess. It is a hugely intelligent search that uses records of activity and how you work to help you quickly get to information that you need.The quickest way to see this in action is to go to Delve in the Office 365 menu:Delve Menu delve sample screenIn addition to search features, the Office Graph will enable you to gather statistics on how Office is being used. The Security and Compliance Center in Office 365 Admin now gives administrators the ability to run reports on which files have been opened, checked in, downloaded and so on – a major advancement over auditing that was previously available and a big step forward for compliance. New Office features will begin to be rolled out soon that give people statistics on how they work with documents and email, allowing staff to analyse their working practices and help to improve efficiency.